In the past, if anyone needed to send a fax then one thing that was required was the fax machine. Not just a fax machine there were so many other things that were needed so that to send a fax. It meant that before you could post any fax, then you needed to spend a lot, set up the machine and learn how they work. But that has changed with the help of the Google fax number it so easy. Because Google will be able to forward all the faxes that have been received in your Google inbox. With this, it’s so easy to send a fax from your computer. Read on to understand how you can send fax from Gmail.
Getting a Google fax number
Now that you have an idea of what a Google fax number is you might be wondering how you can get it. They are two things that you will be required to have. You will need to have a Gmail account and email fax service. It’s a must to have the email fax service because it will be the one that will provide the virtual fax number and it will be integrated with the email. You will be given the chance of selecting the fax number that you want. It might be local, any number or toll-free.
Behind the scenes
Once you have gotten the virtual fax number, it will be able to work just like any other number. The difference will be how the final product will be delivered to you. If someone sends you the fax from their computer, the document will be sent to the online fax service and it will be able to change the fax to a digital format and then it will be sent to your email in the form of a pdf. The whole process is automatic, and there is nothing that you will have to worry about except wait for the notification once you have received the fax message.
Changing the fax number
There are people out there that already have the fax number, but they wish to change. It can be a complicated process since you will have to inform all your contacts of the number change. It can even cause a gap regarding communication. The other option that there is in changing the number is the number porting. Number porting means that you will be able to keep that number that you have, but you will go through the process of converting it digitally. Which will able you to receive and send the fax through the internet.
Some reasons can be cited for using the email fax these days. The biggest reason being the convenience in using the faxing method. By using a Gmail fax, there is no need to search around for a fax location since you would be able to send and receive faxes from any location with the help of a computer and an internet.
Previously people have experienced a tough time for paying and using someone else’s fax machine and waiting in lines to obtain access. Now with the advent of technology, faxes are quickly sent and received anywhere internet access is available.
Benefits Of Using Gmail Fax
Stored Online with many email fax services
The faxes would be stored online with many email fax services. They can also be stored on the hard drive as well. This is of great use while organizing the faxes sent and received. There would no longer be a worry about missing a fax before its contents have been listed. There are no much complications involved in using internet fax services.
It is as easy as using web based or even desktop email applications. And it doesn’t require any special training to learn. Most of the systems would be ready to use ones, and the installation process is also relatively simple. Within minutes of installation, business owners, office staff or anyone can start sending and receiving faxes with much ease.
Portability and convenience
While examining email fax with traditional fax, the earlier has many advantages over the latter. Portability and convenience are main benefits associated with internet fax. Moreover, it is also quite cost effective. This means that the email fax is relatively cheaper and no specific equipment is needed for operating it. There is no need for other phone lines too. In email fax, the long-term costs and overhead are also deducted. Regarding environmental benefit, the email fax is of great use since there is much less paper needed.
Hence it is the best way to ensure that the monthly expense of stocking paper is down. This also means that you can save on ink and toner for almost all the businesses. If faxing is involved in business, internet fax would be the best way to do it.
Availability to access all features
There are only a few requirements involved in sending and receiving faxes suing email fax. They are the internet connection and an email program like Microsoft Outlook, Yahoo, Gmail or any other mail account. Once you sign up for the service, a local fax number or toll-free fax number and a user code would be given.
For sending a fax, you must open the email and click ‘new’; similar to sending an email. The fax should be addressed to the fax number to which you intend to send it. The document to be faxed would be attached to the email in pdf, word or jpeg format. Receiving fax is also straightforward and easy as the fax would be delivered to the email inbox as clear pdf documents.…