Businesses, individuals, and organizations used faxing services to share documents and for secure communication. However, traditional faxing has become outdated due to high costs, limitations like compelling one to only communicate from a few locations, and other issues. Online faxing services came to solve those challenges of traditional faxing.
The best thing is that you can fax with Google so long as you have a Gmail account, and subscribes to an online faxing service. Fortunately, you do not need a fax machine and a telephone landline connecting you to other fax users. You will also be able to send faxes from any location provided you have an internet-connected device.
So, what are some of the mistakes you need to avoid when using an online faxing service?
Failing to Compare Various Online Fax Service Providers
Many online fax service users make the grave mistake of assuming that all the online fax companies are the same because they offer similar services. However, this could not be further from the truth. It would be best before settling on any provider to check if they provide all the services you need.
Also, consider if their pricing plans for those services are in line with your business budget. The good news is that you can find online comparisons of various fax companies and their offers. You can use the filters for a side-by-side comparison and check the guides on extra services and tips to choose the best provider.
Choosing the Wrong Pricing Plan for Your Business
After picking the provider whose services and prices align with your needs and budget, you need to choose your firm’s best pricing plan. Given there are per page, monthly, and annual pricing, you have to pick the best plan which optimizes your budget.
If you need few faxes per month, per-page pricing would be the best, so you do not pay for so many pages you do not need, say paying for 500 pages, yet you use only 70pages. A new user who is not sure of their usage can try a monthly plan, and if you use faxing a lot, an annual plan could give you the best value for your bucks.
Not Researching Adequately About Online Fax Services
Before choosing online faxing and picking a service provider, you need to find out your company’s needs, or else you will make decisions based on assumptions and emotions. And that would be a big blunder for your business. It would help to think about your specific business faxing needs the same way you do with phone services that comprise data, talk time, and texting services.
You must factor in all the limitations and any unique needs your business may have. For instance, understanding the average faxes your business will use monthly is vital when comparing various providers’ pricing plans.